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Time entries

This page describes effort tracking via time entries: why it is needed, how to enter records correctly, and how to handle typical errors.

Why time entries are needed​

Time entries allow you to:

  • record actual time spent on tasks and projects;
  • form data for effort reporting;
  • compare planned expectations with actuals and improve planning.

In addition to managerial control, time entries are often used for internal reporting and employee workload analysis.

How to add a time entry​

Typical scenario:

  1. Open the project or task for which you need to record time.
  2. Create a new time entry.
  3. Specify the date and number of hours (and other fields if they are used in your organization).
  4. Save the record.

Filling recommendations​

  • record time as it happens, as close as possible to the work date;
  • do not “accumulate” time entries until the end of the month — this increases the risk of mistakes;
  • if you worked on several tasks, record time as separate entries;
  • if your organization uses time entry types, choose the type that matches the nature of the work.

Checks and restrictions​

Depending on configuration, restrictions may apply:

  • you cannot add a time entry without a selected project or task;
  • you cannot add a time entry if the task belongs to another project;
  • you cannot enter time for past dates if the period is closed (if period control is used in the organization).

Common situations​

Cannot add a time entry​

Check:

  • that the project/task for tracking is selected;
  • that the user has permission to create time entries;
  • that the input period is not closed by accounting rules (if period control is used).

Message “Project is not selected”​

This usually means the time entry is created without linking it to a project or a task.

What to do:

  1. Open the required project or task.
  2. Create the time entry from the project/task card.
  3. If you enter the time entry from the general list, explicitly select the project and/or task.

Message about a task project mismatch​

If the time entry is linked to a task that belongs to another project, the system may forbid saving.

What to do:

  • check which project the task belongs to;
  • if needed, fix the project on the task or select the correct task.