Skip to main content

Debt and payment calendar

Debt​

Debt is calculated as the difference:

  • document amounts (bills, invoices, corrections);
  • minus the amount of linked/matched payments.

Debt can be calculated:

  • by partner;
  • by contract;
  • by a specific document.

What is important to understand:

  • debt changes only for payments that are linked/matched with documents;
  • if a document is cancelled, it usually does not participate in calculation;
  • for partial payment, debt decreases by the matched amount.

How debt is closed​

  1. Create a payment.
  2. Match the payment with the document (or match with several documents).
  3. After posting/saving the payment, debt decreases.

If the payment is matched with several documents, debt decreases for each document by the corresponding amount.

Payment calendar​

The payment calendar is used to plan:

  • expected receipts;
  • planned payouts.

The calendar is usually built based on:

  • due dates in documents;
  • payment terms;
  • current debt.

Typical usage scenarios​

  1. Receipts planning: see what amounts are expected for the next week/month by payment terms.
  2. Overdue control: filter documents whose planned payment date is in the past.
  3. Payout planning: by outgoing payments (if planned payouts are used).

What to check if the calendar is “empty” or dates are incorrect​

Check:

  • whether payment terms/due date are filled in documents;
  • whether calendar settings and planned date calculation rules are enabled;
  • whether documents are excluded by status (for example, Cancelled).

See parameters: Settings and directories.