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Recruitment

The “Recruitment” section is used to work with candidates: registering applications, storing files (resume, etc.), planning interviews, and recording decisions.

Main objects​

Application​

An application typically includes:

  • creation date;
  • subject and description (brief summary/comments);
  • candidate contact details (e.g., email address);
  • position;
  • department;
  • recruiter (responsible owner);
  • expected and offered salary;
  • availability;
  • tags (for classification);
  • application files.

An application moves through statuses. Status set, order and available actions depend on your organization settings.

Interview​

An interview is used to record a recruitment stage:

  • participants are specified;
  • a summary/result is filled.

Typical scenarios​

Create an application manually​

  1. Open “Human Resources” → “Operations” → “Applications”.
  2. Create an application.
  3. Fill key details: position, department, recruiter, contact details, description.
  4. If needed, set expected/offered salary and availability.
  5. Attach candidate files.

Attach materials to an application​

You can store files (e.g., resume) and comments in the application:

  1. Open the candidate application.
  2. Add files.
  3. Add a comment if needed.

Schedule an interview​

  1. Open the application.
  2. Run “Schedule an interview”.
  3. Select participants.
  4. After the interview, fill the summary (brief notes and next steps).

Write an email to a candidate​

If email sending is configured, you can write an email from the application:

  1. Open the application.
  2. Run “Write an email”.
  3. If templates exist, select a template — subject and body will be filled automatically.
  4. Send the email.

Hire a candidate​

Use “Hire” when you decided to hire:

  1. Open the application.
  2. Run “Hire”.
  3. Review the created employee card and fill missing data (if required).
  4. Make sure the application status is moved to “Hired”.

Refuse a candidate​

  1. Open the application.
  2. Run “Refuse”.
  3. Select a refuse reason.
  4. If needed, send an email to the candidate (manually or by template, if configured).
  5. Make sure the application status is moved to “Refused”.

Control and convenience​

To speed up work, usually used:

  • filters and groupings by status and position;
  • tags for quick classification;
  • change history and comments.