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Payslip batch

A payslip batch is used when you need to generate payslips for multiple employees for the same period.

Typically the workflow is:

  1. create a payslip batch (legal entity + period);
  2. run “Generate”;
  3. open employee payslips and review calculation lines and the “Net wage” total;
  4. register payments if needed.

Where to find it​

Open “Human Resources” → “Operations” → “Payslip batches”.

Batch fields​

In a batch you usually fill:

  • Legal entity — for which legal entity payroll is generated;
  • Period — dates the payroll calculation covers;
  • Name (if used) — a free comment, e.g., “Payslips for December”.

What is inside the batch​

The batch shows a list of payslips linked to the batch. For each employee you typically see:

  • payslip number;
  • name;
  • position;
  • “Net wage” total.

From the batch you can open a payslip and go into calculation details.

What “Generate” does​

The “Generate” action performs two key steps:

  1. Creates payslips for employees of the legal entity for the selected period.
    • As a rule, payslips are created for active employees.
    • If a payslip for the period already exists, the system does not create a duplicate.
  2. Fills (or updates) calculation lines in the payslips of the batch.
    • Some lines may be calculated automatically (for example, based on time entries).
    • After generation, it is recommended to open several payslips and review the result.

How the employee list is formed​

The employee set depends on the selected legal entity and on the employee active flag.

If an employee does not belong to the selected legal entity or is not active, a payslip for them is typically not created.

If a payslip was created separately​

If a payslip for the period already exists, the batch does not create it again.

At the same time, in the batch you usually see only the payslips linked to this batch. Therefore, if a payslip was created separately (not from the batch), it may not appear in the current batch list.

In such a case, it is recommended to choose a single scenario (generate payroll via batches) and avoid parallel document creation for the same period.

Re-running “Generate”​

You can run generation again if source data changed (e.g., time entries, hourly rate, calculation settings). Re-running is typically used to refresh the calculation.

If a payslip did not appear in the batch​

Check typical reasons:

  1. The employee is inactive or does not belong to the selected legal entity.
  2. A payslip for this period was already created earlier.
  3. No source data for automatic earnings (e.g., no time entries with a selected project — see Payment by time entries).

Copying a batch​

If the “Copy” action is available, it helps create a new batch based on an existing one:

  • copies main fields (typically legal entity and name);
  • copies the linked payslips.

After copying, verify the period and payslips in the new batch and run “Generate” if needed.